I have created a web based versions of the Angel Tree and Kettle Tracking programs. Two very important reasons for this are:
1. Because it is web-based, it works on any computer with internet access (currently tested on Internet Explorer version 7 & 8). No installation needed. (All of the reports are based on MS Excel 2003 or higher so that is needed to view the reports and printing of the Angel Tags is handled by a local copy of MS Access 2000 , 2003 or 2007 or higher)
2. Web based makes management and monitoring of activity by the Corps Officer where ever an internet connection is possible.
For the last five years, the Angel website has been used by the Area Commands in Baltimore and Atlanta. Austin TX, Houston TX, Chattanooga TN, Tulsa, OK, and National Capital Area commands started using AngelWeb three years ago. The Maryland and West Virginia Division also used AngelWeb starting in 2009.
The websites can be installed either on your locally managed web server or on a public web server (such as available from Go Daddy or any other hosting company). You would use SSL to secure the access from the web server. The requirement is that it supports ASP pages, so typically this would be a Microsoft Windows based server.
The cost for a single Corps version to be hosted on my secure website is:
AngelWeb license (first year) $100.00
Setup and configuration - 1 hour @ $45.hr for a total of $145.00
The cost for hosting a single Corps for each additional year is:
AngelWeb license & hosting: $35.00 plus 1 hour of setup and configuration ($45.00) for a total of $80.00
This includes up to 2 hours of training and configuration assistance. Over 2 hours would be billed at the standard rate which is $45.00/hour for 2013.
I'd like you to take a look at the demo sites I setup so that you can look around a bit, and then we can have a conference call to discuss things.
Please see the AngelWeb demo sites and URL below.
Email is best for contacting me: email@example.com
The web-based program is designed to be highly configurable so that it can meet the needs of your location. The setup process is dynamic by allowing each location to change the questions and answers that they want to receive.
There are several reports that you can run and saved to your PC - Head of House alpha List by Application number :: many more. It can also print the Angel tags (see info below)
The system also has the ability to check-in bags and large items like bike or big boxes. This is a handy feature that you can use for keeping track of items and organizing your warehouse for pickup day
Once the Angel Applications have been entered, you then download a spreadsheet with the angel data, and import it into the Angel Printing program - which prints the child information onto the pre-printed angel tags (available from Trade or from Liberty Press).
I have a demo site setup that you can use to take a look at how it works.
Start here: http://www.pwhdev.com/angel/angel_info.html
Click on the 2013 Development Test Site link and then login
Notice that there are Logins listed for either or two Corps on the demo site with the names: Small Corps or Large Corps
This demo site is modeled after the fictitious cities of Smallville, WV and Metro, TX. The zip codes may accidentally match existing zips in the USPS system.
Or view the training guide and some other documentation on my main site: http://www.pwhdev.com
Pay attention to the Manage Corp/Unit Setup link as this is where you can change how the application works and what data is collected.
For example, you can choose to collect or not collect financial information and use this as criteria for accepting or rejecting applications.
Baltimore and National Capital use the financial pages.
Austin TX uses a formula based on the National poverty income level.
You will also need to setup your appointment times once your site is live.
You can create up to 5 short answer questions (limited to 20 characters) and 3 long answer questions (up to 80 characters) for the Head of Household and each of the 14 angels allowed on the application.
After the data is collected, you then download a spreadsheet file that contains the angel data, and using a local copy of the Angel Printing program (MS Access) to print the angel tags.
You will want to order the pre-printed Angel forms to make the angel tag printing process much easier. You can order the tags from Trade or from Liberty Press:
--- click on Salvation Army
--- --- click on laser tags and labels.
Scroll down to the bottom and you will see 5 angels listed. Since the reporting program prints by number range, most folks pick LP-71L LP-72L or LP-73L (and not the little boy or girl).
These forms are 3 angles to a page - legal sized paper. The reporting program knows where stuff needs to go so all you need to do is split the three angels once the printing is completed.
What is needed to configure your site?
1. A name and a two character code for your Corps.
2. Start thinking about how to setup appointment times for each Corps. What we will need to do is estimate the approximate number of families each corps will serve, then divide that out across the pickup date(s) and times.
3. A list (spreadsheet) for your Corps that shows the zip codes that your serve. This is used to exclude clients that are not in the area that each Corps serves. It should have 4 columns: Zip Code / County / City / State code